BY-LAWS
OF
NORTH RIDGE ESTATES HOMEOWNERS ASSOCIATION, INC.
ARTICLE I
NAME, PRINCIPAL OFFICE AND DEFINITIONS
Section 1. Name.
The name of the Association shall be North Ridge Estates Homeowners
Association, Inc. (hereinafter sometimes referred to as the “Association”).
Section 2. Principal
Office. The principal office of the Association in the State of
Kentucky shall be located in the County of Woodford, at such location as shall
be determined by the Board of Directors. The
Association may have such other offices, either within or without the State of
Kentucky, as the Board of Directors may determine or as the affairs of the
Association may require.
Section 3. Definitions.
The words used in these By-Laws shall have the same meaning as set forth in
Restrictions for Units 2, 2A, 2B and 2C of North Ridge Estates (said
Restrictions, as amended, renewed, or
extended from time to time, are hereinafter sometimes referred to as the
“Restrictions”), unless the context shall prohibit.
ARTICLE II
ASSOCIATION: MEMBERSHIP, MEETINGS, QUORUM, VOTING, PROXIES
Section 1. Membership.
The Association shall have one (1) class of membership. As used in these
By-Laws, the terms “Members” and “Membership” shall refer to all Members of the
Association collectively,
and the term “Member” shall refer to any individual Member of the Association.
Section 2. Place
of Meetings. Meetings of the Membership of the Association shall be
held at the principal office of the Association or at such other suitable place
convenient to the Members as may be
designated by the Board of Directors either within the Properties or as
convenient thereto as possible and practical.
Section 3. Annual
Meetings. The first meeting of the Membership, whether a regular or
special meeting, shall be held within one (1) year from the date of
incorporation of the Association. The next annual
meeting shall be set by the Board so as to occur no earlier than one hundred
twenty (120) days and no later than ninety (90) days before the close of the
Association’s Fiscal Year. Subsequent regular annual
meetings of the Membership shall be held within thirty (30) days of the
same day of the same month of each year thereafter at an hour set by the
Board. Subject to the foregoing, the annual meeting shall be held at a
date and time as set by the Board of Directors.
Section 4. Special
Meetings. The President may call special meetings. In addition, it shall be the duty of the
President to call a special meeting of the Association if so directed by
resolution of a majority of
a quorum of the Board of Directors or upon a petition signed by Members
representing at least thirty percent (30%) of the total votes of the
Association. The notice of any special meeting shall state the date,
time, and place of such meeting and the purpose thereof. No business
shall be transacted at a special meeting except as stated in the notice.
Section 5. Notice
of Meetings. Written or printed notice stating the place, day, and
hour of any meeting of the Members shall be delivered, either personally or by
mail, to each Member entitled to vote at such
meeting, not less than ten (10) nor more than thirty-five (35) days before the
date of such meeting, by or at the direction of the President or the Secretary
or the officers or persons calling the meeting.
In case of a special meeting or
when required by statute or these By-Laws, the purpose or purposes for which
the meeting is called shall be stated in the notice. No business shall be
transacted at a special
meeting except as stated in the notice.
If mailed, the notice of a
meeting shall be deemed to be delivered when deposited in the United States
mail addressed to the Member at his or her address as it appears on the records
of the Association, with
postage thereon prepaid.
Section 6. Waiver
of Notice. Waiver of notice of a meeting of the Members shall be
deemed the equivalent of proper notice. Any Member may, in writing, waive
notice of any meeting of the Members, either
before or after such meeting. Attendance at a meeting by a Member or
alternate shall be deemed waiver by such Member of notice of the time, date,
and place thereof, unless such Member specifically objects to lack
of proper notice at the time the meeting is called to order. Attendance
at a special meeting shall also be deemed waiver of notice of all business
transacted thereat unless objection to the calling or convening
of the meeting, of which proper notice was not given, is raised before the
business is put to a vote.
Section 7. Adjournment
of Meetings. If any meetings of the Association cannot be held
because a quorum is not present, Members representing a majority of the votes
present at such meeting, either in
person or by alternate, may adjourn the meeting to a time not less than five
(5) nor more than thirty-one (31) days from the time the original meeting was
called. At the reconvened meeting, if a quorum is present,
any business which might have been transacted at the meeting originally called
may be transacted. If a time and place for reconvening the meeting is not fixed
by those in attendance at the original meeting or
if for any reason a new date is fixed for reconvening the meeting after adjournment,
notice of the time and place for reconvening the meeting shall be given to
Members in the manner prescribed for regular meetings.
The Members present at a duly
called or held meeting at which a quorum is present may continue to do business
until adjournment, notwithstanding the withdrawal of enough Members to leave
less than a quorum, provided that Members or their alternates representing at
least twenty-five (25%) percent of the total votes of the Association remain
present, and provided further that any action taken is approved by at least a
majority of the Members required to constitute a quorum.
Section 8. Voting.
Each Member shall be entitled to one vote in membership meetings provided that
the Member has paid all assessments and is otherwise in good standing with
respect to the Restrictions
applicable to such Member’s property.
Section 9. Proxies.
Members may vote by proxy through their designated alternates, who must be a
Member, provided that the proxy is filed in writing with the Secretary prior to
the meeting at which the
proxy is to be cast.
Section 10. Manner
of Acting. At any meeting of the Membership of the Association at
which a quorum is present, the acts of the Members of the Association shall be
determined by a majority of the total votes of the
Association which may be cast.
Section 11. Majority.
As used in these By-Laws, the term “majority” shall mean those votes, owners,
or other group as the context may indicate totaling more than fifty percent
(50%) of the total number.
Section 12. Quorum.
Except as otherwise provided in these By-Laws, the presence in persons or by
alternate of the Members representing a majority of the total vote of the
Association shall constitute a quorum
at all meetings of the Association.
Section 13. Conduct
of Meetings. The President shall preside over all meetings of the
Association, and the Secretary shall keep the minutes of the meeting and record
in a minute book all resolutions adopted at the
meeting, as well as a record of all transactions occurring thereat.
Section 14. Action
Without A Meeting. Any action required by law to be taken at a
meeting of the Members, or any action which may be taken at a meeting of the
Members, may be taken without a meeting if a consent in writing setting forth
the action so taken shall be signed by all of the Members entitled to vote with
respect to the subject matter thereof, and such consent shall have the same
force and effect as a unanimous
vote of the Members.
ARTICLE III
BOARD OF DIRECTORS: NUMBER, POWERS, MEETINGS
A. Composition
and Selections.
Section 1. Governing
Body; Composition. The affairs of the Association shall be governed
by a Board of Directors, each of whom shall have one (1) vote. Except as
provided in Section 2 of this Article, the Directors shall be Members or
spouses of such Members; provided, however, no person and his or her spouse may
serve on the Board at the same time except during the term of the initial
Board. In the case of an Owner which is a corporation or partnership, the
person designated in writing to the Secretary of the Association as the
representative of such corporation or partnership shall be eligible to serve as
a director.
Section 2. Initial
Board of Directors. The initial Board of Directors shall be
identified in the Articles of Incorporation and shall serve for a term of one
year.
The initial Board need not be
Members or spouses of such Members as provided in Section 1 of this Article.
Section 3. Number
of Directors. The number of directors of the Association shall be not
less than three (3) nor more than nine (9).
The initial Board shall consist of three (3) Members as identified in
the Articles of Incorporation. The Board of Directors shall use its
efforts to maintain its membership at an odd number (i.e.: 3, 5, 7 or 9) in
order to maintain a voting composition that will yield a clear
majority.
Section 4. Nomination
of Directors. Nominations for election to the Board of Directors
shall be made by Members of the Association at an annual meeting.
Nominations shall be permitted from the floor. All
candidates shall have a reasonable opportunity to communicate their
qualifications to the Members and to solicit votes.
Section 5. Election
and Term of Office. Notwithstanding any other provision contained
herein:
The initial
Board shall serve for a term of one year.
At the first annual meeting of
the Membership after the end of the term of the initial Board and at each
annual meeting of the Membership thereafter, all directors shall be elected by
the Members.
All directors other than the
Initial Board of Directors, shall be elected to serve for a term of two (2)
years. The members of the Board of Directors shall hold office until
their respective successors shall
have been elected by the Association. Directors may be elected to serve
any number of consecutive terms.
Section 6. Voting
Procedure for Directors. At any election of directors to the Board of
Directors, each Member may cast, in respect to each vacancy, as many votes as
he or she is entitled to exercise under
Article II, Section 8 herein. The candidates receiving the largest number
of votes shall be elected.
Section 7. Removal
of Directors and Vacancies. Directors may be removed, with or without
cause, by a vote of the Members holding a majority of the votes of the
Association. Any director whose removal is
sought will be given notice prior to any meeting called for that purpose.
Upon removal of a director, a successor shall then and there be elected to fill
the vacancy.
Any director who has three (3)
consecutive unexcused absences from Board of Directors meetings or who is
delinquent in the payment of any assessment for more than thirty (30) days may
be removed by a majority
of the directors present at a regular or special meeting at which a quorum is
present, and a successor may be appointed by the Board of Directors. In
the event of the death, disability, or resignation of a
director, a vacancy may be declared by the Board of Directors and it may
appoint a successor. Any director appointed by the Board of Directors
shall serve for the remainder of the term such successor was appointed
to fill.
B. Meetings.
Section 8. Organizational
Meetings. The first meeting of the Board of Directors following each
annual meeting of the membership shall be held within ten (10) days thereafter
at such time and place as shall be
fixed by the Board.
Section 9. Regular
Meetings. Regular meetings of the Board of Directors may be held at
such time and place as shall be determined from time to time by a majority of
the directors, but at least four (4) such
meetings shall be held during each fiscal year with at least one (1) per
quarter. Notice of the time and place of the meeting shall be
communicated to directors not less than four (4) days prior to the meeting;
provided, however, notice of a meeting need not be given to any director who
has signed a waiver of notice or a written consent to holding of the meeting.
Section 10. Special
Meetings. Special meetings of the Board of Directors shall be
held when called by written notice signed by the President or by a majority of
directors. The notice shall specify the time and place of the meeting and
the nature of any special business to be considered. The notice shall be given
to each director by one of the following methods: (a) by personal delivery; (b)
written notice by first class mail, postage prepaid; (c) by telephone
communication, either directly to the director or to a person at the director’s
office or home
who would reasonably be expected to communicate such notice promptly to the
director; or (d) by telegram, charges prepaid. All such notices shall be
given at the director’s telephone number or sent to the director’s address as
shown on the records of the Association. Notices sent by first class mail
shall be deposited into a United States mailbox at least four (4) days before
the time set for the meeting. Notices given by personal delivery,
telephone, or telegraph shall be delivered, telephoned, or given to the
telegraph company at least seventy-two (72) hours before the time set for the
meeting.
Section 11. Waiver
of Notice. The transactions of any meetings of the Board of
Directors, however called and noticed or wherever held, shall be as valid as
though taken at a meeting duly held after regular call
and notice if (a) quorum is present, and (b) either before or after the meeting
each of the directors not present signs a written waiver of notice, a consent
to holding the meeting, or any approval of the minutes. The waiver of notice or
consent need not specify the purpose of the meeting. Notice of a meeting
shall also be deemed given to any director who attends the meeting without
protesting before or at its commencement about the lack of adequate notice.
Section 12. Quorum
of Board of Directors. At all meetings of the Board of Directors, a
majority of the directors shall constitute a quorum for the transaction of
business, and the votes of a majority of the directors present at a meeting at
which a quorum is present shall constitute the decision of the Board of Directors.
A meeting at which a quorum is initially present may continue to transact
business, notwithstanding the withdrawal of directors, if any action taken is
approved by at least a majority of the required quorum for that
meeting. If any meeting of the Board cannot be held because a quorum is
not present, a majority of the directors who are present at such meeting may
adjourn the meeting to a time not less than five (5) nor more than
thirty (30) days from the date the original meeting was called. At the
reconvened meeting, if a quorum is present, any business which might have been
transacted at the meeting originally called may be transacted
without further notice.
Section 13. Compensation.
No director shall receive any compensation from the Association for acting as
such unless approved by Members holding a majority of the total vote of the
Association at a regular or special meeting of the Association; provided any
director may be reimbursed for expenses incurred on behalf of the Association
upon approval of a majority of the other directors. Nothing herein contained
shall be construed to preclude any director from serving the Association in any
other capacity and receiving reasonable compensation therefor.
Section 14. Conduct
of Meetings. The President shall preside over all meetings of the
Board of Directors, and the Secretary shall keep a minute book of meetings of
the Board of Directors, recording therein all
resolutions adopted by the Board of Directors and all transactions and
proceedings occurring at such meetings.
Section 15. Open
Meetings. Subject to the provisions of Section 16 of this Article,
all meetings of the Board shall be open to all Members, but Members other than
directors may not participate in any discussion
or deliberation unless permission to speak is requested on his or her behalf by
a director. In such case, the President may limit the time any Member may
speak.
Section 16. Action
Without a Formal Meeting. Any action to be taken at a meeting of the
directors or any action that may be taken at a meeting of the directors may be
taken without a meeting if a consent in
writing, setting forth the action so taken, shall be signed by all of the
directors, and such consent shall have the same force and effect as a unanimous
vote. An explanation of the action taken shall be mailed to each Member
within the Properties within three (3) days after the written consents of all
the Board members have been obtained.
C. Powers and Duties.
Section 17. Powers. The Board
of Directors shall be responsible for the affairs of the Association and shall
have all the powers and duties necessary for the administration of the
Association’s affairs and, as provided by law, may do all acts and things as
are not prohibited by the Restrictions, Articles, or these By-Laws or directed
to be done and exercised exclusively by the Members or the Membership
generally.
The Board of Directors shall
delegate to one of its members the authority to act on behalf of the Board of
Directors on all matters relating to the duties of the managing agent or
manager, if any, which might arise between meetings of the Board of Directors.
In addition to the duties
imposed by these By-Laws or by any resolution of the Association that may be
hereafter adopted, the Board of Directors shall have the power to and shall be
responsible for the following, in
way of explanation, but not limitation:
(a) preparation and adoption of
an annual budget in which there shall be established the contribution of each
Owner to the payment of expenses necessary to maintain or preserve any common
area with North Ridge
Estates (“Common Area”) as designated on any recorded subdivision plat for Unit
2, 2A, 2B and/or 2C of North Ridge Estates (“Common Expenses”).
(b) making assessments to
defray the Common Expenses, establishing the means and methods of collecting
such assessments, and establishing the period of the installment payments of
the annual assessment; provided, unless otherwise determined by the Board of
Directors, the annual assessment for each Lot’s proportionate share of the
Common Expenses shall be payable in equal monthly, quarterly or annual
installments, as determined by the Board of Directors, each such installment to
be due and payable in advance on the first day of each month, quarter or fiscal
year, as applicable;
(c) providing for the operation,
care, upkeep, development, landscaping and maintenance of all of the Common
Area;
(d) designating, hiring, and dismissing the personnel necessary
for the maintenance, operation, repair, and replacement of the Association, its
property, and the Common Area and, where appropriate, providing for the
compensation of such personnel and for the purchase of equipment, supplies, and
materials to be used by such personnel in the performance of their duties;
(e) collecting the assessments,
depositing the proceeds thereof in a bank depository which it shall approve,
and using the proceeds to administer the Association; provided, any reserve
fund may be deposited, in the directors’ best business judgment, in
depositories other than banks;
(f) making and amending rules,
regulations and restrictions;
(g) opening of bank accounts on
behalf of the Association and designating the signatories required;
(h) making or contracting for
the making of repairs, additions, and improvements to or alterations of the
Common Area;
(i) enforcing by legal means the
provisions of the Restrictions, these By-Laws, and the rules and regulations
adopted by it and bringing any proceedings which may be instituted on behalf of
or against the Owners concerning the Association;
(j) obtaining and carrying
insurance against casualties and liabilities and paying the premium cost
thereof;
(k) paying the cost of all
services rendered to the Association or its Members and not chargeable to
Owners;
(l) keeping books with detailed
accounts of the receipts and expenditures affecting the Association and its
administration, specifying the maintenance and repair expenses and any other
expenses incurred. The said books and vouchers accrediting the entries
thereupon shall be available for examination by the Owners and mortgagees,
their duly authorized agents, accountants, or attorneys, during general
business hours on working days at the time and in a manner that shall be set
and announced by the Board of Directors for the general knowledge of the
Owners. All books and records shall be kept in accordance with generally
accepted accounting practices;
(m) make available to any
prospective purchaser of a Lot, any Owner of a Lot, any first Mortgagee, and
the holders, insurers, and guarantors of a first Mortgage on any Lot, current
copies of the Restrictions, the
Articles of Incorporation, By-Laws, rules governing the Lot, and all other
books, records, and financial statements of the Association; and
(n) permit utility suppliers to
use portions of the Common Area, except any Common Area located within a Lot,
reasonably necessary to the ongoing development or operation of the Properties.
Section 18. Accounts
and Reports, The following management standards of performance will be
followed unless the Board of Directors by resolution specifically determines
otherwise:
(a) accrual accounting, as
defined by generally accepted accounting principles, shall be employed;
(b) accounting and controls
should conform to generally accepted accounting principles;
(c) cash accounts of the
Association shall not be commingled with any other accounts;
(d) no remuneration shall be
accepted by the management agent from vendors, independent contractors, or
others providing goods or services to the Association, whether in the form of
commissions, finder’s fees,
service fees, prizes, gifts, or otherwise; anything of value received shall
benefit the Association;
(e) any financial or other
interest which the management agent may have in any firm providing goods or
services to the Association shall be disclosed promptly to the Board of
Directors;
(f) commencing at the end of the
month in which the first Lot is sold and closed, financial reports shall be
prepared for the Association at least quarterly containing:
(i) an income statement reflecting
all income and expense activity for the preceding period on an accrual basis;
(ii) a statement reflecting all cash
receipts and disbursements for the preceding period;
(iii) a variance report reflecting
the status of all Association ledger accounts in an “actual” versus “approved”
budget format;
(iv) a balance sheet as of the last
day of the preceding period;
(v) a delinquency report listing
all Owners who are delinquent in paying the monthly installments of assessments
at the time of the report and describing the status of any action to collect
such installments
which remain delinquent (any installment not paid within ten (10) days of the
due date shall be deemed delinquent without notice or demand); and
(g) an annual report as of the
end of the Fiscal Year consisting of at least the following shall be
distributed to all Members within one hundred twenty (120) days after the close
of the Fiscal Year: (1) a balance sheet; (2) an operating (income statement);
and (3) a statement of changes in financial position for the Fiscal Year.
The annual report referred to above may be prepared on an audited, reviewed, or
unaudited basis, as determined by the Board of Directors, by an independent
certified public account for any Fiscal Year in which the gross income of the
Association exceeds Twenty-Five Thousand Dollars ($25,000.00). If said report
is not prepared by an independent certified public account, it shall be accompanied
by the certificate of an authorized
officer of the Association that the statements were prepared without audit from
the books and records of the Association.
Section 19. Borrowing.
The Board of Directors shall have the power to borrow money for the purpose of
repair or restoration of the Common Area without the approval of the
Membership; provided, however, the Board of Directors shall obtain Member
approval for special assessments in the event that the proposed borrowing is for
the purpose of modifying, improving, or adding amenities, and the total amount
of such borrowing exceeds or would exceed five percent (5%) of the budgeted
gross expenses of the Association for the Fiscal Year.
Section 20. Rights
of the Association. With respect to the Common Area, and in
accordance with the Articles of Incorporation and By-Laws of the Association,
the Association shall have the right to contract
with any Person for the performance of various duties and functions. Without
limiting the foregoing, this right shall entitle the Association to enter into
common management, operational, or other agreements with
trusts, condominiums, cooperatives, or neighborhood and other owners or
residents associations, both within and without the Properties. Such
agreements shall require the consent of two-thirds (2/3) of the Board of
Directors.
The Association shall not be
bound, either directly or indirectly, by any contract, lease, or other
agreement (including any management contract) executed during the term of the
initial Board unless such contract, lease or other agreement contains a right
of termination exercisable by either party without penalty at any time, with or
without cause, upon not more than ninety (90) days notice to the other party.
Notwithstanding anything to the
contrary contained herein, the Association, through its Board of Directors,
shall have the right to enter into a declaration of easements and covenants to
share costs or similar arrangement whereby the Association assumes maintenance
responsibility for property which it does not own, or grants easements to
Persons who are not Members, in consideration for payment by the owner of such
property or such nonmembers of all or a portion of the costs associated with such
maintenance or use.
Section 21. Enforcement.
The Board shall have the power to impose reasonable fines, which shall
constitute a lien upon the property of the violating Owner, and to suspend an
Owner’s right to vote for violation of any duty imposed under the Restrictions,
these By-Laws, or any rules and regulations duly adopted hereunder; provided,
however, nothing herein shall authorize the Association or the Board of
Directors to limit ingress and egress to or from a Lot. In the event
that any occupant of a Lot violates the Restrictions, By-laws, or a rule
or regulation and a fine is imposed, the fine shall first be assessed against
the occupant; provided, however, if the fine is not paid by the occupant within
the time period set by the Board, the Owner shall pay the fine upon notice from
the Association. The failure of the Board to enforce any provision of the
Restrictions, By-Laws, or any rule or regulation shall not be deemed a waiver
of the right of the Board to do so thereafter.
(a) Notice. Prior to imposition of any sanction hereunder, except the suspension of voting rights for nonpayment of assessments, the Board or its delegate shall serve the alleged violator with written notice describing (i) the nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a period of not less than ten (10) days within which the alleged violator may present a written request to the Board of Directors for a hearing; and (iv) a statement that the proposed sanction shall be imposed as contained in the notice unless a challenge is begun within ten (10) days of the notice. If a timely challenge is not made, the sanction stated in the notice shall be imposed.
(b) Hearing. If a hearing is requested in a timely
manner, the hearing shall be held in executive session affording the Owner a
reasonable opportunity to be heard. Prior to the effectiveness of any
sanction hereunder, proof of proper notice shall be placed in the minutes of
the meeting. Such proof shall be deemed adequate if a copy of the notice,
together with a statement of the date and manner of delivery, is entered by the
officer, director, or agent who delivered such notice. The notice
requirement shall be deemed satisfied if the alleged violator appears at the
meeting. The minutes of the meeting shall contain a written statement of
the results of the hearing and the sanction, if any, imposed.
(c) Additional Enforcement Rights.
Notwithstanding anything to the contrary herein contained, the Association,
acting through the Board of Directors, may elect to enforce any provision of
the Restrictions, these By-Laws, or the rules and regulations of the
Association by self-help (specifically including, but not limited to, the
towing of vehicles that are in violation of parking rules and regulations) or
by suit at law or in equity to enjoin any violation or to recover monetary
damages or both without the necessity of compliance with the procedure set
forth above. In any case action, to the maximum extent permissible, the Owner
or occupant responsible for the violation of which abatement is sought shall
pay all costs, including reasonable attorney’s fees actually
incurred.
ARTICLE IV
OFFICERS
Section 1. Officers.
The officers of the Association shall be a President, Vice-President,
Secretary, and Treasurer, to be elected from among the members of the
Board. The Board of Directors may appoint such other officers, including
one or more Assistant Secretaries and one or more Assistant Treasurers, as it
shall deem desirable, such officers to have the authority and perform the
duties prescribed from time to time
by the Board of Directors. Any two (2) or more offices may be held by the
same person, except the offices of President and Secretary.
Section 2. Election,
Term of Office, and Vacancies. The officers of the Association shall
be elected annually by the Board of Directors at the first meeting of the Board
of Directors and thereafter at each
annual meeting of the membership. A vacancy in any office arising because
of death, resignation, removal, or otherwise may be filled by the Board of
Directors for the unexpired portion of the term.
Section 3. Removal.
Any officer may be removed by the Board of Directors whenever in its judgment
the best interest of the Association will be served thereby and a majority of
the Directors have approved
such removal.
Section 4. President.
The President shall be the principal executive officer of the Association and
shall, in general, supervise and control all of the business and affairs of the
Association. The President shall preside at all meeting of the Board of
Directors, and shall, in general, perform all duties incident to the office of
President and such other duties as may be prescribed by the Board of Directors
from time to time.
Section 5. Vice-President
shall posses the power and may perform the duties of the President in his
absence or disability. The Vice-President shall perform such other duties
as from time to time may be assigned to him by the President or by the Board of
Directors.
Section 6. Secretary.
The Secretary shall keep the minutes of the meetings of the members and of the
Board of Directors in one or more books provided for that purpose; see that all
notices are duly given in
accordance with the provisions of these By-Laws or as required by law; be
custodian of the corporate records and of the seal of the Association and, as
necessary or appropriate, see that the seal of the Association is affixed to
all documents, the execution of which on behalf of the Association under its
seal is duly authorized in accordance with the provisions of these By-Laws;
keep a register of the post office address of each member and each director
which shall be furnished to the Secretary by each such member and director;
and, in general, perform all the duties incident to the office of Secretary and
such other duties as from time to time may be assigned by the President or by
the Board of Directors.
Section 7. Treasurer.
The Treasurer shall have charge and custody of and be responsible for all funds
and securities of the Association; receive and give receipts for monies due and
payable to the Association
from any source whatsoever; deposit all such monies in the name of the
Association in such banks, trust companies, or other depositories as shall be
selected in accordance with the provisions of Article III,
Section 17(e) of these By-Laws; keep an accurate account of the finances of the
Association on the books of the Association prepared and furnished for that
purpose; render an account at such times as the Board
of Directors may require; and in general, perform all the duties incident to
the office of Treasurer and such other duties as from time to time may be
assigned to him by the President or by the Board of Directors. However,
the Treasure may delegate all or part of the preparation and notification
duties to a finance committee, the management agent, or both.
Section 8. Resignation,
Any officer may resign at any time by giving written notice to the Board of
Directors, the President, or the Secretary. Such resignation shall take
effect on the date of the
receipt of such notice or at any later time specified therein, and unless
otherwise specified therein, the acceptance of such resignation shall not be
necessary to make it effective.
Section 9. Agreements,
Contracts, Deeds, Leases, Checks, Etc. All agreements, contracts,
deeds, leases, checks and other instruments of the Association shall be executed
by at least two (2) officers or by
such person or persons as may be designated by resolution of the Board of
Directors.
Section 10. Compensation.
Officers shall not receive compensation for their services as such, but may
receive reimbursement for such reasonable expenses of conducting the business
and affairs of the
Association as the Board of Directors shall from time to time determine.
Nothing herein contained shall be construed to preclude any directors from
serving the Association as an employee and receiving
reasonable compensation therefor.
ARTICLE V
COMMITTEES
Section 1. Finance
Committee. The Board of Directors may appoint a Finance Committee to
assist the Treasurer, subject to such limitations as the Board of Directors by
resolution may impose.
Section 2. Other
Committees. The Board of Directors may appoint from time to time such
other committees to serve such purposes of the Association as the Board of
Directors shall deem appropriate.
Section 3. Committee
Requirements and Limitations. Notwithstanding any other provision of
these By-Laws, each committee appointed by the Board of Directors shall: (a) be
subject to such limitations as may be imposed by the Board of Directors, these
By-Laws, the Articles of Incorporation, or applicable law; (b) include at least
two (2) directors of the Association; and (c) keep regular minutes of its
meetings and
shall present the same to the Board of Directors at the meetings of the Board
of Directors.
ARTICLE VI
MISCELLANEOUS
Section 1. Fiscal
Year. The fiscal year of the Association shall be set by resolution
of the Board of Directors.
Section 2. Parliamentary
Rules. Except as may be modified by Board resolution, Robert’s Rules
of Order (current edition) shall govern the conduct of Association proceedings
when not in conflict with Kentucky law, the Articles of Incorporation, the
Restrictions, or these By-Laws.
Section 3. Conflicts.
If there are conflicts or inconsistencies between the provisions of Kentucky
law, the Articles of Incorporation, the Restrictions, and these By-Laws, the
provisions of Kentucky law, the
Restrictions, the Articles of Incorporation, and these By-Laws (in that order)
shall prevail.
Section 4. Books
and Records.
(a) Inspection by Members and
Mortgagees. The Restrictions and By-Laws, membership register, books
of account, and minutes of meetings of the Members, the Board of Directors, and
committees shall be made available for inspection and copying by any Mortgagee,
Member of the Association, or by his or her duly appointed representative at
any reasonable time and for a purpose reasonably related to his or her
interest as a Member at the office of the Association or at such other place
within the Properties as the Board of Directors shall prescribe.
(b) Rules
for Inspection. The Board of Directors shall establish reasonable
rules with respect to:
(i) Notice to be given to the
custodian of the records;
(ii) hours and days of the week
when such an inspection may be made; and
(iii) payment of the cost of reproducing
copies of documents requested.
(c) Inspection by Directors.
Every director shall have the absolute right at any reasonable time to inspect
all books, records, and documents of the Association and the physical
properties owned or controlled by the Association. The right of
inspection by a director includes the right to make extracts and a copy of
relevant documents at the expense of the Association.
Section 5. Notices.
Unless otherwise provided in these By-Laws, all notices, demands, bills,
statements, or other communications under these By-Laws shall be in writing and
shall be deemed to have been duly given if delivered personally or if sent by
United States Mail, first class postage prepaid:
(a) if to a Member, at the
address which the Member has designated in writing and filed with the Secretary
or, if no such address has been designated, at the address of the Lot of such
Member; or
(b) if to the Association, the
Board of Directors, or the managing agent, at the principal office of the
Association or the managing agent, if any, or at such other address as shall be
designated by notice in
writing to the Members pursuant to this Section.
Section 6. Amendment.
These By-Laws may be amended only by the affirmative vote (in person or by
alternate) or written consent of Members representing seventy-five percent
(75%) of the total votes of
the Association. However, the percentage of votes necessary to amend a specific
clause shall not be less than the prescribed percentage of affirmative votes
required for action to be taken under that clause. No
amendment shall be effective until recorded in the public records of Woodford
County, Kentucky.
Section 7. Management
Agent.
(a) The Board of Directors may
employ for the Association a professional management agent or agents at a
compensation established by the Board of Directors to perform such duties and
services as the Board
of Directors shall authorize. The Board of Directors may delegate to the
management agent or manager, subject to the Board’s supervision, all of the
powers granted to the Board of Directors by these By-Laws, other than the
powers set forth in subparagraphs (a), (b), (f), (g), and (i) of Section 17 of
Article III of these By-Laws. The Developer, or an affiliate of the
Declarant, may be employed as management agent or
manager.
(b) No management contract may
have a term in excess of one (1) year and must permit termination by either
party without cause and without termination fee or penalty on ninety (90) days
or less written notice.
CERTIFICATION
I, the undersigned, do hereby
certify:
That I am the duly elected and
acting Secretary of North Ridge Estates Homeowners Association, Inc., a
Kentucky Nonprofit Corporation;
That the foregoing By-Laws
constitute the original By-Laws of said Association, as duly adopted at a
meeting of the Board of Directors thereof held on the ____ day of
_____________, 2001.
IN WITNESS WHEREOF, I have hereunto
subscribed my name and affixed the
seal of said Association this ____ day of ________________, 2001.
________________________________
SECRETARY
J042301J