MINUTES OF THE MEETING |
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Date / Time |
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Location |
Northside
Elementary - Library |
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Call to Order |
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Roll Call: Directors in Attendance |
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Name |
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Phone |
Present |
Absent |
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Travis Tennill |
846-4569 |
X |
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Sue Degidio |
846-9516 |
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X |
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Molly Yandell |
272-3062 |
X |
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Lee DeVasier |
846-9672 |
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X |
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846-9436 |
X |
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Kathy Ware |
846-9668 |
X |
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Jim Owens |
846-9907 |
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X |
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Bud Ratliff |
846-9392 |
X |
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Mike Hayes |
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X |
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Others in Attendance |
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Discussion Item
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Action Item
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1 |
Approve minutes from the general meeting
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Minutes from the
previous meeting were not distributed.
Sue gave them to Jim. We will
follow up with Jim for the minutes. |
Officers’ Reports |
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Discussion Item
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Action Item
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1 |
Bud Ratliff noted this would be a short meeting as its
function was primarily to prepare the HOA presentation for our annual
meeting. |
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2 |
Kathy needs to be reimbursed $111.09 for the printing of
the newsletter. She also paid $40 for
the delivery, and will provide us with the cost of printing proxies. |
Bud will ask Lee to cut a check for $155.00 to cover the
costs. |
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3 |
Kathy Ware noted that online banking was available, and
brought a brochure explaining the service. |
Bud will give Lee the brochure, and leave it up to him
to decide whether we will use the service. |
Committee Reports |
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Discussion Item
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Action Item
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1 |
HOA Meeting for ·
Need an attendance sheet. Kathy will create these, and we’ll have
people sign in. There is a box for
people who voted by proxy, and will quickly be able to tell whether we have a
quorum. We can use this for updating
the directory. Kathy will explain that
we’re looking into a directory ·
Meeting will start at ·
Need to have nominations for the BOD within a
certain timeframe. Have ‘til the end
of the month to accept nominations.
Post the fact on the website. |
·
Bud will send Becky and Gene questions and asks
for introduction. ·
Post signs on website. Lawerence will send them to Bud. Bud will
post them. ·
Kathy will bring copies of the proxy. Lawerence
will cut them and bring to the meeting. ·
Lawerence will put up the signs tomorrow. ·
Bud will post the nomination information on the
website. |
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2 |
Streets and grounds ·
Lawerence will need some help picking up limbs
next Saturday. |
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Bud will help. |
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3 |
Finance Committee ·
Kathy…Mark Little is not
returning calls for insurance. We need
to look elsewhere. Mary LeGee gave Lawerence a name for an insurance agency; he
will provide to Kathy. He was quoting
$500 a year for the policy. ·
We sent Bart his 1099 for the end of the year. ·
We have an EIN – 41-2028472 |
·
Molly and Mike will call someone re: insurance. ·
Kathy will continue to look for insurance from
Mark. ·
Bud will send out a copy of the EIN (included in
the minutes to the left) ·
Need to change bank account into EIN# from Social
Security #. |
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4 |
·
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Special Orders |
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Discussion Item
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Action Item
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None |
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Unfinished Business |
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Discussion Item
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Action Item
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None |
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New Business |
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Discussion Item
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Action Item
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1 |
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2 |
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Announcements |
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Discussion Item
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Action Item
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1 |
Next General Meeting will be held three months after the
start of our FY; |
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2 |
Our next meeting will be held on |
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