MINUTES OF THE MEETING
Date / Time	07/16/2002 -- 7:00pm
Location	Midway Presbyterian Church
Call to Order	7:15 PM

Roll Call: Directors in Attendance
Name		Email		Phone	Present	Absent
Bill Robinson		wcrandkar@aol.com		846-9374	X
Bud Ratliff		bratliff@visto.com		846-9392	X
Larry Mitchum		mitchum@pop.uky.edu		846-9310	X
Lawrence King		lawking1@aol.com		846-9436	X
Lee DeVasier		leeandrhea@aol.com		846-9672		X
Mike Hayes		mike.hayes@mail.state.ky.us		846-4284	X
Molly Yandell		Yandell@starband.net		846-9794		X
Sue Degidio		suedegidio@hotmail.com		846-9516		X
Reading and Approval of Minutes from Last Meeting
	Discussion Item		Action Item
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	Discussion Item	Action Item
1	Mary Legee helped us to complete the forms required for insurance. Bud filled them out. The forms need to be submitted to Linda Porter at Powell, Walton, and Milward for a final quote, at which time we can purchase the insurance.	Mike ensures that Mowtown provides us with a certificate of insurance. Larry will drop off at PWM for final submission.
2	A realtor requested that we provide a post-construction letter of approval for an outbuilding constructed at 104 Coach Station.	Lawerence will go by the house, and check out the building; will draft a letter of approval.
3	As Lee is very busy with work, we need a new chair for the Collections committee, which includes Lee, Bill, and David Papp. Bill Robinson will chair.	Bud will provde Bill with methodology for current collections. Bill will ask Lee / Lawerence any questions re: outstanding collections.
4	The Public Relations Committee needs a chair. Bud volunteered to chair the committee.
5	Discussed the sign. Hold this until the August meeting.	Mike will present information re: the sign at our August meeting.
6	Invoices for FY2003 need to be sent out. Lawerence has them printed up already. We will provide homeowners an additional 30 days to pay the fees, as the invoices are going out later than July 1^st.	Lawerence will submit them within two days.
7	Several houses are for sale. There is a need for the new homeowners to be informed about the HOA. Larry Mitchum motioned that the PR Committee draft a letter of welcome, and a copy of the restrictions to distribute to the new homeowners.	Bill Robinson volunteered to draft the letter.
8	Larry Mitchum investigated what other communities are doing with their common areas. Many of the common areas in Versailles and Lexington were taken over by the city when the homeowners “abandoned” them. Larry will summarize his findings for presentation to the city council by the Civic Action committee. An outstanding question is how the insurance is affected.	Larry will draw up his findings, and submit them to the entire HOA Board of Directors for discussion before anything is submitted to the city officials. Molly or Sue will present the reviewed findings to the council.
9	A homeowner requested that we review a car that is parked at the rear of 122 Carriage Lane. He is wondering what the plans are for the car, and is concerned that it might remain there permanently.	Lawerence will check out the car.
10	Our next meeting will be on the third Monday of August (8/19) at 7:00. Location will be at the Midway Presbyterian Church unless otherwise announced.
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